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Proposals for NCSS Summer Institutes

Thank you for your interest in presenting a summer institute with NCSS. Institute proposals are accepted year round, but must be received by December 1st of the year prior to qualify for the following summer institute series, taking place mid-June to mid-August.

Proposals should include a one or two page outline of the institute including the following:

  • Short paragraph description for marketing in our newsletter, The Social Studies Professional, and email blasts.
  • Short speaker bio(s) for registration page.
  • Tentative schedule for each day. Traditionally, ours have been 2 1/2 day events, but we are flexible if resources allow for longer or shorter programs.
  • Availability of college credit and associated cost, if applicable. This is a major plus for those looking for credit opportunities.
  • Minimum and maximum number of attendees needed to make the institute worthwhile.
  • General areas of interest for the institute to take place. If you have predetermined a location, please include the following:
    • Full address information, including a building and/or room number, and a link to the website of the location, if available.
    • Lodging information, covering the "dorm" to "nice hotel" spectrum, within walking distance. If you have secured a hotel room block, please let us know prior to signing the contract if you would like a second eye
    • Travel logistics to include the nearest major airport
  • Budgetary expenses that including estimated cost of materials, space rental, coffee/snack/meal items, if known (some institutes have included a small reception or group dinner so people get to know each other), faculty expenses (from $250 - $500/day on a sliding scale based on the number of registrants).
  • Availability of college credit and associated cost, if applicable. This is a major plus for those looking for credit opportunities.
  • Budgetary expenses that includes materials, space rental, coffee/snack/meal items that would be part of the workshop events (some workshops have included a small reception or group dinner so people get to know each other), faculty expenses (from $250 - $500/day on a sliding scale based on the number of registrants), and secretarial help, if needed.

NCSS meeting planner will determine registration fees based on the budget for the institute, which includes the estimated cost of materials, rental, food and beverage, honorarium, travel stipend(s), and NCSS overhead. This will be shared to the presenter as well as the NCSS Executive and Finance Directors for review prior to publishing the institute.

We ask that you provide participants with an institute evaluation form and those completed forms be forwarded to NCSS with final summary of expenditures.

Institutes must achieve sufficient enrollment to cover all costs or they will be cancelled.

Proposals and questions should be directed to:

Ashanté S. Horton
Meetings and Education Program Manager
8555 16th St, Ste 500
Silver Spring, MD 20910
ashante@ncss.org

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