Exhibitors

About Exhibiting

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Exhibiting at the 2014 NCSS Annual Conference will put you in touch with thousands of classroom teachers, leaders, and other decision makers in social studies education. They will come to learn, gather ideas, and shop. Many will cite the exhibit hall among the conference highlights—creating a prime opportunity for exhibitors to make strong impressions.

The first NCSS conference in Boston in more than 30 years will draw educators from throughout the northeast and across the country, including many attending their first conference, providing exhibiting organizations an important opportunity to develop a lasting, personal relationship.

Exhibiting is easy, effective, and rewarding. Showcase your products. Build relationships with buyers. Network with colleagues. Meet face-to-face with the people who influence decisions and put your products and services to practical use.

Who attends?

  • Teachers
  • Administrators
  • Social Studies specialists
  • Curriculum supervisors
  • Teacher educators
  • Preservice teachers
  • Who exhibits?

  • Publishing companies
  • Software and hardware companies
  • Classroom and curriculum resource suppliers
  • Professional development providers
  • Education travel companies
  • Youth activity programs
  • Education game companies
  • Distance learning programs
  • U.S. Government programs/services
  • Exhibit Hall Hours

    John B. Hynes Veterans Memorial Convention Center
    Hall C & Auditorium
    900 Boylston Street
    Boston, MA 02115

    Move-in: Thursday, November 20, 8:00 a.m.-6:00 p.m.
    Exhibit hall open: Friday, November 21, 9:00 a.m.-5:30 p.m.
    Saturday, November 22, 8:30 a.m.-5:00 p.m.
    Move-out: Saturday, November 23, 5:15-8:00 p.m.
    Sunday, November 23, 8:00 a.m.-1:00 p.m.

    Prices and Application

    Prices and Application

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    Exhibiting at the 2014 NCSS Conference makes good business sense. You'll find
    many exciting benefits designed to make your exhibiting experience productive
    and profitable. To make it easy for attendees to spend quality time with you,
    NCSS has provided attendees with two full days to visit the exhibit hall, and
    exclusive exhibits-only time blocks each day.

    Application

    Booth rental fees are based on location. Please click on the "Floor Plan" tab
    to see locations of each floor section.

    Booth Type For Profit Companies Non-Profit Organizations
    10'x10' Section A
    $2000
    $1700
    10'x10' Section B
    (Booths 601, 603, 605, 609, 611, 613 are 9'x10')
    $1800
    $1500
    10'x10' Section C
    (Booth 625 is 9'x10')
    $1600
    $1300
    10'x10' Section D
    (Booths 114, 116, 118, 120, 128, 130, 132 are 8'x10')
    $1300
    $1000
    Tabletop Exhibits (1100 aisle only)
    $500
    $500

    Booth does not include furniture, and NCSS requires that all booths be
    carpeted
    .

    An identification sign will be supplied for all non-island booths. Linear
    booths will have an 8' high draped back wall and 36" high side drapes. Booth
    carpeting (carpet, wood or other standard floor covering) is mandatory and is
    the responsibility of the exhibiting company.

    Application for Space
    Booth space can be reserved with a 25% deposit if submitted by June 30, 2014,
    with a 50% deposit if submitted on or after July 1, 2014. All balances due
    must be paid by September 26, 2014. For applications submitted on September 1
    or later, payment in full must accompany the contract. No company will be
    allowed on the exhibit floor with an outstanding balance due.

    Cancellations
    All cancellations must be sent in writing to NCSS. A $150 charge will be
    assessed for each booth cancelled by August 15, 2014. No refunds will be
    given for booths cancelled after August 16, 2014.

    Space Assignment Considerations

    All booths will be assigned on a first-come, first-served basis, after
    providing priority to all conference sponsors. Specific booth assignments may
    take into account the amount of space required, exhibiting history, type of
    physical exhibit, and product type. Booth space is not guaranteed until
    written confirmation is sent by NCSS.

    Perks of Exhibiting

    • Two complimentary conference registrations per booth, providing your representatives with full access to all conference sessions and functions. Additional registrations may be purchased for $150 each.
    • Complimentary listing in the Conference Program
    • Back drape (8') and side rails (3')
    • One company identification sign (7"x44")
    • Access to the exhibitor lounge with complimentary beverage service during select setup and show hours
    • Opportunities to present exhibitor sessions
    • Sponsorship and discounted advertising opportunities
    • 24-hour exhibit hall security
    • Opportunities to buy attendee mailing lists for pre-and post-conference marketing.

    Not included in booth fee:

    • Carpeting (required)
    • Furniture rental
    • Electricity
    • AV equipment and Internet
    • Material handling and labor
    • Shipping and drayage
    • Floral and other services (as outlined in the Exhibitor Service information at [www.freemanco.com][9])
    AttachmentSize
    2014 NCSS Exhibit Application.pdf130.79 KB

    Exhibitor Sessions

    Exhibitor Sessions

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    NCSS is pleased to offer organizations the opportunity to submit proposals for commercial
    presentations during the 94th Annual Conference. Exhibitors may submit
    proposals for a one-hour session. Proposals are currently being accepted on a
    first-come, first-served basis, on Friday, November 21 and Saturday, November
    22.

    These sessions are distinct from proposals submitted through the regular NCSS
    call for proposals. Commercial solicitation is allowed.

    Take this opportunity to showcase your products and services in a custom-built
    classroom set on the show floor. Reach current and potential customers with
    in-depth information or hands-on instruction in a guaranteed session.

    smarrow.gif Download the Exhibitor Session Proposal Form

    General Information

    • Sessions are one hour, offered on Friday, November 21 and Saturday, November 22.
    • There is no limit to the number of proposals submitted by any one company. Proposals will be accepted on a first-come, first-served basis.
    • NCSS will provide a custom-built meeting room on an end of the show floor, with theater seating for approximately 75 attendees. A speaker's table with a lectern, speaker system and microphone, and screen, and one table in the back of the room will be included
    • Sessions will be listed, with descriptions, in the Conference Program as "Exhibitor Sessions."
    • NCSS will include a sign with a daily listing of presentations.

    Fee

    • US$600 (US$300 for non-profit organizations) for a single one-hour session.
    • Notification of cancellation must be made in writing and postmarked no later than September 26, 2014 in order to receive a partial refund. In the event of such a cancellation, a $100 service fee will be incurred. If cancellation is made on or after September 27, 2013, no payments will be refunded.

    Audio/Visual Equipment

    Rooms will be set with a screen, microphone, and speaker system. Exhibitors
    are responsible for the cost of any additional audio/visual equipment and must
    be selected on the application.

    The A/V packages are:

    • Screen, and Sound System: no charge
    • DVD/VHS Player: $160
    • LCD Projector: $125
    • Laptop Computer and LCD Projector: $175
    • Wired Internet Connection: $30

    Exhibitor responsibilities

    • All presenters must be fully registered attendees of the NCSS Annual Conference
    • Exhibitor agrees to make payment in full upon submission of application
    • Exhibitor is responsible for the promotion of session. Advertisements in the Conference Program are welcome.
    • Exhibitor is responsible for all fees associated with distributing materials
    • Exhibitor is responsible for adhering to the session schedule and clearing the room after the session

    Proposals are currently being accepted on a first-come, first-served basis. All proposals must be submitted by October 10, 2014.

    To apply, download and complete the Exhibitor Session Proposal form.

    Marketing Your Booth

    Marketing Your Booth

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    There are many opportunities to enhance your visibility and drive traffic to your exhibit booth. Choose from the following options.

    Sponsorship

    NCSS invites you, a leading education supplier, to collaborate with us, and discover a truly unique opportunity for repeated exposure to thousands of educators. Stand out from the crowd! Sponsorship is your opportunity to gain additional visibility and exposure. Sponsor an event or service at the 93rd NCSS Annual Conference. There are several opportunities to suit your needs and budget, including:

    • Scholarships
    • Photo Booth/Charging Station
    • Twitter Video Wall
    • Coffee Stations
    • Registration Packets

    For more information, click here.

    Advertising

    Take advantage of low advertising rates in the NCSS Conference Preview and Program.

    For more information, click here.

    Exhibitor Sessions

    NCSS is pleased to offer you the opportunity to showcase your products and services in a custom-built theater in the exhibit hall.

    For more information, click on the "Exhibitor Sessions" tab at the top of this page.

    Lead Retrieval

    Lead retrieval at the 2014 NCSS Annual Conference is available from Bartizan
    Connects, offering the new iLeads App, allowing you to use your iPhone, iPad,
    iPod touch, or many Droid devices

    Order form coming soon!

    List Rental

    Mailing list and e-mail blast options are available through Marketing General.

    Download the list rental order form.

    Tote Bag Inserts

    Place a flyer or small brochure in the conference tote bag distributed to all conference attendee.

    Download the Tote Bag insert form.

    Floor Plan


    Click to enlarge

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